You can use AWS invoice configuration to configure your invoice preferences so that certain member accounts in your AWS Organization receive invoices corresponding to their, or other member account's charges. You can use invoice configuration so that member accounts receiving invoices accurately represent your organization's business model. As a result, invoice configuration can save you time on manual overhead of chargebacks to your business entities. You can create groups of accounts that match your AWS costs to your business entities, and model the billing relationship between your entities, furthermore streamlining procurement of your AWS services. You have the flexibility to create invoice units, and add or remove accounts from an invoice unit at any time. These changes can be done at any time during the month, and changes reflect on the invoice that you receive at the start of the next month. Your Out of Cycle Bills (OCBs) and subscription purchase invoices will also be billed to the respective invoice receiver account. Accounts that aren't a part of invoice units continue to receive AWS invoices the same way as before, using invoice configuration.
If you've opted in to daily invoice consolidation, you will receive a consolidated daily invoice that honors the invoice unit preferences that are active at the end of the day.
Invoice units inherit the payer account's payment method and terms. The management account and member accounts are jointly and severally liable for all charges accrued by the member accounts while joined in AWS Organizations.
To view the invoices, payer account and invoice receiver accounts can download invoices from the Bills page in the Billing and Cost Management console. Invoices are also emailed to the billing contacts that you configure in the invoice unit. Any refunds or credit memos are issued to the original account that the invoice is issued to.
Key points
You can use Invoice configuration for the following specific features:
- Create invoice units
-
You can create invoice units, or sets of mutually exclusive accounts, that correspond to your business entity. Invoice units are composed of a designated receiver account and a set of accounts where charges are grouped under an invoice issued to the receiver. You can use invoice units to separate your AWS costs and configure your invoice for each business entity going forward.
- Assign invoice receivers
-
You can assign receivers to each of your invoice units. You have the option to choose either the payer account or another member account to receive your business entity's invoice.
- Associate purchase orders to each business entity
-
You can associate purchase orders to each invoice unit to manage your procure-to-pay processes across business entities.
- Visualize, analyze, and understand your costs
-
You can use Cost Explorer and AWS Cost and Usage Report for each invoice unit to further analyze your AWS costs.
Setting up IAM permissions
An AWS Identity and Access Management (IAM) identity, such as a user or role, must have permission to use the Invoice configuration. To grant access, see Allow access to AWS invoice configuration in the Billing console.
Quotas
There are some quotas and restrictions that apply to Invoice configuration. See AWS invoice configuration in the Quotas and restrictions page for details.
For more information about service quotas, see AWS service quotas in the AWS General Reference.
