Purchase orders for AWS Marketplace transactions - AWS Marketplace
Using purchase orders for AWS Marketplace transactionsUpdating a purchase order post-purchaseUsing blanket usage purchase orders

Purchase orders for AWS Marketplace transactions

When you use purchase orders in AWS Marketplace and the AWS Billing console, you receive invoices from AWS that include the customer-defined purchase order number. This approach simplifies payment processing and cost allocation. In AWS Marketplace, out-of-cycle invoices include purchases that are billed either immediately or according to a defined payment scheduled in a private offer. Generally, pay-as-you-go charges appear on a consolidated AWS Marketplace monthly usage invoice.

Using purchase orders for AWS Marketplace transactions

You can add a purchase order at the time of transaction. AWS will generate invoices based on the provided purchase order, with each invoice associated with a single purchase order number.

Note

To use purchase orders in AWS Marketplace, the management account in your AWS organization must enable the AWS Billing integration. This one-time setup task creates a service-linked role, which allows accounts in your organization with permission to subscribe to use purchase orders. If you don't enable the integration, accounts in your organization can't add a purchase order during procurement. For more information about the integration, see Creating a service-linked role for AWS Marketplace.

To specify a purchase order in AWS Marketplace:

  1. Find and prepare to purchase a product from AWS Marketplace.

  2. During the purchase process, for Purchase order number, choose Add a purchase order.

  3. Enter your purchase order number in the Purchase order number field.

    Your purchase order number is the number or text that you use to track your purchase order in your system. It's usually issued by an internal system or process. It can be up to 200 characters in length.

For transactions that result in multiple invoices, AWS Marketplace supports multiple purchase orders. You may encounter one or more of the following choices:

  • No purchase order assignment: No PO numbers will be associated with your charges. This option provides no additional tracking or invoice details. If you have a PO in the billing console, it may still apply to this purchase.

  • Use one purchase order for all charges (fixed charges and usage): Use one PO number for all your AWS Marketplace charges, including one-time fees, recurring subscriptions, and usage-based services. 

  • Separate POs for fixed charges and usage charges: Assign one PO number for all your fixed charges (scheduled and upfront payments), and a separate PO number for all your usage-based (pay-as-you-go) charges. This option allows you to differentiate between fixed and variable charges.

  • Individual PO for each charge: Assign individual PO numbers to each charge associated with your order.

For details about a purchase order, including purchase orders provided during AWS Marketplace transactions, view your purchase orders in the AWS Billing console.

Updating a purchase order post-purchase

After subscribing to a product in AWS Marketplace, you can add a purchase order number from the subscription details page. Once a purchase order is associated with a charge, the invoice generated for that charge will include your purchase order number. You can provide the same PO number or different PO numbers for each charge. To see detailed information on usage charge amounts, see the AWS Billing console.

Note

You can only enter PO numbers for future charges.

To add or update a purchase order prior to invoice creation:

  1. From the subscription detail page, go to the Charge summary container.

  2. For each charge line item, you can enter a purchase order number in the Purchase order numbers column.

To add or update a purchase after invoice creation:

  • Contact AWS support.

Using blanket usage purchase orders

To separate AWS Marketplace charges from other purchase orders, you can create a purchase order with an AWS Marketplace blanket usage line item in the AWS Billing console. AWS Marketplace invoice transactions will include the blanket usage purchase order that you specify if certain criteria and parameters match (for example, billing entities). If you enter a purchase order (PO) number in AWS Marketplace that differs from your blanket PO, the charge won't be applied to your blanket PO.

For more information, see Managing your purchase orders in the AWS Billing and Cost Management User Guide.