Managing Amazon WorkDocs from the site admin control panel - Amazon WorkDocs

Notice: New customer sign-ups and account upgrades are no longer available for Amazon WorkDocs. Learn about migration steps here: How to migrate data from Amazon WorkDocs.

Managing Amazon WorkDocs from the site admin control panel

You use these tools to manage your Amazon WorkDocs sites:

Each of those tools provides a different set of actions. The topics in this section explain the actions provided by the site admin control panel. For information about the tasks available in the console, see Managing Amazon WorkDocs from the AWS console.

You can specify the language for email notifications.

To change language settings

  1. Under My Account, choose Open admin control panel.

  2. For Preferred Language Settings, choose your preferred language.

Enable or disable Hancom Online Editing and Office Online settings from the Admin control panel. For more information, see Enabling collaborative editing.

Specify the amount of storage that new users receive.

To change storage settings

  1. Under My Account, choose Open admin control panel.

  2. For Storage, choose Change.

  3. In the Storage Limit dialog box, choose whether to give new users unlimited or limited storage.

  4. Choose Save Changes.

Changing the storage setting affects only users that are added after the setting is changed. It does not change the amount of storage allocated to existing users. To change the storage limit for an existing user, see Editing users.

Amazon WorkDocs site administrators can add IP Allow List settings to restrict site access to an allowed range of IP addresses. You can add up to 500 IP Allow List settings per site.

Note

The IP Allow List currently works for IPv4 addresses only. IP address deny-listing is not currently supported.

To add an IP range to the IP Allow List

  1. Under My Account, choose Open admin control panel.

  2. For IP Allow List, choose Change.

  3. For Enter CIDR value, enter the Classless Inter-Domain Routing (CIDR) block for the IP address ranges, and choose Add.

    1. To allow access from a single IP address, specify /32 as the CIDR prefix.

  4. Choose Save Changes.

  5. Users who connect to your site from the IP addresses on the IP Allow List are allowed access. Users who attempt to connect to your site from unauthorized IP addresses receive an unauthorized response.

Warning

If you enter a CIDR value that blocks you from using your current IP address to access the site, a warning message appears. If you choose to continue with the current CIDR value, you will be blocked from accessing the site with your current IP address. This action can only be reversed by contacting AWS Support.

This topic explains the various security settings for Simple ActiveDirectory sites. If you manage sites that use ActiveDirectory connector, see the next section.

To use security settings

  1. Choose the profile icon in the upper-right corner of the WorkDocs client.

    The default profile image in the Amazon WorkDocs web client.

  2. Under Admin, choose Open admin control panel.

  3. Scroll down to Security and choose Change.

    The Policy Settings dialog box appears. The following table lists the security settings for Simple ActiveDirectory sites.

    Setting

    Description

    Under Choose your setting for shareable links, select one of the following:

    Do not allow site-wide or public shareable links

    Disables link sharing for all users.

    Allow users to create site-wide shareable links, but do not allow them to create public shareable links

    Limits link sharing to just site members. Managed users can create this type of link.

    Allow users to create site-wide shareable links, but only power users can create public shareable links

    Managed users can create site-wide links, but only power users can create public links. Public links allow access to anyone on the internet.

    All managed users can create site-wide & public shareable links

    Managed users can create public links.

    Under Auto activation, select or clear the checkbox.

    Allow all users in your directory to be automatically activated upon their first login to your WorkDocs site.

    Automatically activates users when they first log in to your site.

    Under Who should be allowed to invite new users to your WorkDocs site, select one of the following:

    Only administrators can invite new users.

    Only administrators can invite new users.

    Users can invite new users from anywhere by sharing files or folders with them.

    Allows users to invite new users by sharing files or folders with those users.

    Users can invite new users from a few specific domains by sharing files or folders with them.

    Users can invite new people from the specified domains by sharing files or folders with them.

    Under Configure role for new users, select or clear the checkbox.

    New users from your directory will be Managed users (they are Guest users by default)

    Automatically converts new users from your directory into managed users.

  4. When finished, choose Save Changes.

This topic explains the various security settings for ActiveDirectory connector sites. If you manage sites that use Simple ActiveDirectory, see the previous section.

To use security settings

  1. Choose the profile icon in the upper-right corner of the WorkDocs client.

    The default profile image in the Amazon WorkDocs web client.

  2. Under Admin, choose Open admin control panel.

  3. Scroll down to Security and choose Change.

    The Policy Settings dialog box appears. The following table lists and describes the security settings for ActiveDirectory connector sites.

    Setting

    Description

    Under Choose your setting for shareable links, select one of the following:

    Do not allow site-wide or public shareable links

    When selected, disables link sharing for all users.

    Allow users to create site-wide shareable links, but do not allow them to create public shareable links

    Limits link sharing to just site members. Managed users can create this type of link.

    Allow users to create site-wide shareable links, but only power users can create public shareable links

    Managed users can create site-wide links, but only power users can create public links. Public links allow access to anyone on the internet.

    All managed users can create site-wide & public shareable links

    Managed users can create public links.

    Under Auto activation, select or clear the checkbox.

    Allow all users in your directory to be automatically activated upon their first login to your WorkDocs site.

    Automatically activates users when they first log in to your site.

    Under Who should be allowed to activate directory users in your WorkDocs site?, select one of the following:

    Only administrators can activate new users from your directory.

    Allows only administrators to activate new directory users.

    Users can activate new users from your directory by sharing files or folders with them.

    Allows users to activate directory users by sharing files or folders with the directory users.

    Users can activate new users from a few specific domains by sharing files or folders with them.

    Users can only share files or folders from users in specific domains. When you choose this option, you must enter the domains.

    Under Who should be allowed to invite new users to your WorkDocs site?, select one of the following:

    Share with external users

    Note

    The options below only appear after you choose this setting.

    		 Enables administrators and users to invite new external users to your Amazon WorkDocs site.

    Only administrators can invite new external users

    Only administrators can invite external users.

    All managed users can invite new users

    Enables managed users to invite external users.

    Only power users can invite new external users.

    Enables only power users to invite new external users.

    Under Configure role for new users, select one or both options.

    New users from your directory will be Managed users (they are Guest users by default)

    Automatically converts new users from your directory into managed users.

    New external users will be Managed users (they are Guest users by default)

    Automatically converts new external users into managed users.

  4. When finished, choose Save Changes.

When a user deletes a file, Amazon WorkDocs stores the file in the user’s recycle bin for 30 days. Afterwards, Amazon WorkDocs moves the files to a temporary recovery bin for 60 days, then deletes them permanently. Only administrators can see the temporary recovery bin. By changing the site-wide data retention policy, site administrators can change the recovery bin retention period to a minimum of zero days and maximum of 365.

To change the recovery bin retention period

  1. Under My Account, choose Open admin control panel.

  2. Next to Recovery bin retention, choose Change.

  3. Enter the number of days to retain files in the recovery bin, and choose Save.

    Note

    The default retention period is 60 days. You can use a period of 0–365 days.

Administrators can restore user files from the recovery bin before Amazon WorkDocs deletes them permanently.

To restore a user's file

  1. Under My Account, choose Open admin control panel.

  2. Under Manage Users, choose the user's folder icon.

  3. Under Recovery bin, select the file(s) to restore, then choose the Recover icon.

  4. For Restore file, choose the location to which to restore the file, then choose Restore.

You can manage settings for users, including changing user roles and inviting, enabling, or disabling users. For more information, see Inviting and managing Amazon WorkDocs users.